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The
Tidewater DJ Contract Our
goal is to make each event exceptional using three core principals:
Quality, Personality & Professionalism
We call
this the “Tidewater DJ Experience”. If you become an
affiliate Disc Jockey with the “Tidewater” team, it is expected that you
will follow these principals as well as the common sense requirements
listed below.
1. All
prospective disc jockeys will be required to attend a minimum of three
(3) events with a veteran DJ prior to being assigned a gig. Your
skills and capabilities will be evaluated to ensure that you can
adequately represent Tidewater Disc Jockeys.
2.
We have spent a very long time establishing a Great reputation so please
do not tarnish it. Preparation is the key to success, we do not
plan to fail, we fail to plan!
3. As
an affiliate Disc Jockey of Tidewater DJs, you will be responsible for
all of the Equipment and Supplies necessary to perform the event and
services, plus other expenses required for the performance of those
services. You shall receive 66% of contracted amount unless other
provisions have been agreed upon by both parties.
4. If
you accept an event booking, a cancellation should happen in extreme
circumstances. (Family Emergency, Acts of war, your death ect.)
You should contact us as soon as possible so that we can find a
substitute dj within Tidewater DJs to cover your event. Under no
circumstances will you just not show up, you are expected to make every
effort to contact a senior DJ within the company. Leaving a
message is not satisfactory, continue to call until you have spoken with
a senior staff member. It is highly encouraged that you program
all staff members phone numbers into your phone in the event of an
emergency.
5.
Tidewater Disc Jockeys has two strikes and you are out policy. It’s
understandable that everyone makes mistakes and unforeseen problems
occur, but we expect you to make every effort to avoid them. This
is what sets us apart from the competition.
6. Do
not accept a function that exceeds your limitations. You must have
the resources & experience to adequately perform the event.
7. We
strongly encourage you to become a member of the American Disc Jockey
Association and attend monthly meetings and various seminars offered
throughout the year. Other forms of training are available within
the company to improve yourself and your skills as a professional
entertainer. As your skills and proficiency improve, you will be
assigned better gigs with greater earning potential.
8. Once
you accept a gig, it is your responsibility to immediately contact the
client to introduce yourself and discuss the details of the event.
Future communication between you and the client may be necessary to
establish a relationship, especially for bigger events. Be
familiar with the Tidewater DJs website and contract of service so you
can answer any questions the client may have.
9.
Personal, face to face consultations are necessary for wedding
receptions and various other formal functions. Under normal
circumstances, you will arrange to meet with the bride and groom at
least 30 days prior to the reception. For larger events, it may be
necessary to meet with the client several times.
10.
Always be prepared for catastrophic failures, have back-up equipment
available with you. Ideally, you should be able to resolve
equipment failures within 30 minutes in accordance with the Tidewater
DJs contract of service.
11.
Arrive early. Being on time is being late. Know how to get
to your event and what the load-in requirements will be. Some
venues require longer load-in times that may affect your start time.
A good rule of thumb is to have your equipment set-up, sound checks
complete and music ready to play 30 minutes prior to the event start
time.
12.
When arriving at a venue, contact the head caterer or hotel staff member
to determine where the predetermined location for your set up is.
Always be courteous to the hotel staff! If you do not like the
location of your setup, ask if a different arrangement is possible.
Remember, treat everyone like you want to be treated. Some
venues arrange the room according to the wishes of the client.
Make recommendations, always be courteous, polite and professional.
Pay attention when loading, unloading, and carrying equipment, because
this is usually when breakage occurs. Damage to your equipment or
hotel property can prove to reduce your profits. Take care of your
equipment and it will take care of you.
13.
Always have a copy or print out of the DJ Webmin page containing the
information of your event with you at each gig. This is for your
protection and may clear up any problems that may arise. Do not
continue a gig beyond the contract time unless the client hires you to
do so. You may have to adjust your start time to accommodate the
arrival of guests as per the contract of service. Make sure you
communicate frequently with the host/hostess as you are approaching the
end of the event. A good rule of thumb is to communicate with the
host/hostess 30 minutes prior to the end of the evening. Be
willing to stay longer if necessary, this puts more money in your pocket
and keeps the client happy.
14.
Always announce your name and that you are with Tidewater Disc Jockeys.
When asked, only hand out Tidewater business cards. If a client
wants you to perform other events, direct them to the Tidewater DJs
website or give them our office number and have them request you.
Remember, you are representing our company, promoting another company
(including your own) is grounds for immediate termination.
15. Do
not use signage at weddings or formal events. Having business cards
available and appropriately displayed in a holder is adequate.
16. Our
job is to make each event more electric, sentimental, energetic,
exciting and memorable. Remember, we were hired to do a job, not
to be part of the party. Always act professional and above all,
have a great time. The most successful events are those where
you enjoy yourself!
17.
Absolutely no alcohol or drug use at any time before or during a gig.
The only exception is prescription medications. What you do
afterwards is your business, but remember you are there representing
Tidewater Disc Jockeys!
18. If
you must smoke, do it in private before the function or out of sight.
“Hanging out,” and smoking with clients and their guests during
functions is un-professional and unacceptable. Smelling smoke on
an entertainer is unpleasant to those that don’t smoke. Consider
quitting, imagine the amount of money you will save and the benefit to
your health!
19.
Flirtation is part of our job. Hitting on the ladies (Gentlemen)
is not. Asking for phone numbers or inappropriate touching is
unacceptable! Approach the line, but do not cross it.
20. Use
appropriate language at all times.
21. Be
appropriately dressed at all times. Discuss appropriate attire
with the client in advance.
22.
Don’t compromise your safety, or security, or that of our clients, at
any time. Under no circumstances should anybody at the party
assist you with the load-in, set-up, breakdown, or removal of your
equipment.
23. Do
not accept situations when a list of songs or timeline is provided from
which you may not deviate or that you may not at least accept requests
from guests. If you cannot reason with the client and they insist
that you adhere to a predetermined schedule/list of songs, they should
be referred to Tidewater DJs staff for appropriate action.
24.
Once you have agreed upon a program or schedule of events, do not
deviate without first checking with the client. If changes are made,
ensure that you communicate and coordinate with other vendors
(photographer/caterer/hotel staff/etc)! Communication is vital to
the success of the event.
25.
Part of our job is saying “No” to certain songs that are inappropriate.
This applies to events where children or adults are present. We
promote clean, radio edited music. Take the time to screen your
music and know what is and is not acceptable. Communicate with the
client prior to the event so you understand what is acceptable and what
is not. If a song is requested that you are not sure about, error
on the side of not playing it until you have had a chance to preview
what it is. Do not give into peer pressure, stick to your guns and
what you have agreed upon with the client.
26.
Don't cut corners where ethics are concerned. "When in
doubt,....don't".
27. If
someone brings their own CD, don’t play it without being absolutely sure
of it's content and it's place within the approved format. If at
all possible, screen the music with an independent player. There
is nothing more unprofessional than playing inappropriate music.
Remember, you have the final say in this situation, be absolutely sure!
28.
Don’t "badmouth" other companies, DJ's, Venues, or other event staff.
Instead, focus upon your strengths within our company and our vision for
making the event a success.
29. One
must eat to survive. If you are offered food, take it back to your
booth or out of the room. Some clients will insist you join them,
other functions will have lots of empty seats. Read each situation
as a professional.
30. Do
not sit while performing. The exception would be a marathon gig
lasting more than six(6) hours.
31.
Never leave your station for extended periods of time. Bathroom
breaks are understandable, but make sure you are near your equipment in
the event something goes wrong or the client needs an announcement made.
We expect you to mingle with the crowd,
just don’t forget that you are there to provide a service!
32.
Don’t use your cellular phone unless it’s an emergency. Turn it
off or on vibrate during the event.
33.
Remember to take care of your family, it is hard to concentrate on your
work if there are problems at home. Communicate with your spouse
or significant other, help them understand what you are doing and how
beneficial it is to your family. On that note, do not bring family
or friends to your gig, especially children. The only exception to
this would be if you were bringing an assistant to help you load in/out
your gear.
34. If
you have any questions or need recommendations about what type of gear
to buy, we can assist you. Do not think you are an
35.
Please Do not forget to thank the clients.
36.
Tidewater DJs must file federal income tax form 1099 with the
If you
agree with the items above, fill out the information below.
Welcome
to The Tidewater DJs Team.
Name
(First/Middle/Last):
________________________________________________________
Address:
____________________________________________________________________
City:
______________________________________________
State
Zip: __________________________________________
Home
Phone #(including area code): _____________________
Cell
#(including area code): _____________________________
Work
#(including area code): ____________________________
Social
Security Number (for tax purposes): ________________________ or EIN:
_________________
Date of
Birth (month/day/year): ___________________
Years
DJing experience: _______________________
What company(s)?____________________
Specialties (types of music, preferred venues, etc):
_________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Background information Your willing to share:
______________________________________________
_________________________________________________________________________________
Signature: ________________________________
Date:_________________________________
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